Learn how to create and manage product variants—like sizes or colors—on SuccessFund, making sales and inventory tracking
This video will review how to set up and manage product variants in SuccessFund, allowing you to offer different sizes, colors, or other options for the products you're selling. You'll learn how to:
By the end of this video, you'll know how to effectively use product variants to enhance your sales strategy and provide a better shopping experience for your supporters.
A Variable Priced Product allows you to collect a custom payment amount without setting a fixed price in advance. This is perfect for situations like auctions, donation-based sales, or “pay what you can” items.
To set one up:
When supporters go to pay, they’ll be able to enter any amount within your price range. You can collect these payments online, in person with a card reader, or through a QR code or donation link.
It’s a flexible, easy way to accept open-ended contributions while keeping your tracking clean.
Options (sometimes called Variants) let you offer different versions of a product—like sizes, colors, or ticket types—all within a single listing. Shoppers select the option they want from a dropdown menu before adding the product to their cart.
Here are just a few ideas—there are endless possibilities:
Yes. You can set a different price for each combination. For example, student tickets might be $10 while general admission is $20.
Absolutely. Each combination has its own inventory count. You can set different quantities and mark individual selections as sold out.
Buyers see one product with dropdown menus for options. After choosing what they want, they can add it to their cart and check out. The correct price and available quantity are applied automatically.
Use this...When you need...OptionsA single product with multiple choices that need separate prices or inventory.Separate ProductsUnique images, descriptions, or categories for each item (e.g., hoodie vs tee).QuestionsTo collect extra details that don't affect price or inventory (e.g., shirt size on a free registration). Great for registration or other follow-up info.
Selling tickets to an event? Add an option called Ticket Type with selections like:
Each type can have its own price and inventory. Shoppers pick their ticket type from a dropdown, and you manage everything in one product.
Here's a great video on how variants/options work http://www.successfund.com/home/videos/how-to-add-variants-to-products-on-successfund
Product delivery depends on how your campaign is set up.
If you're using a vendor, the vendor typically handles fulfillment directly. This might include shipping to the school, offering local pickup, or mailing items directly to supporters. The method will depend on the vendor’s agreement, which should be outlined during campaign setup.
If your group is managing fulfillment yourself — such as distributing items on campus or in classrooms — you’ll coordinate delivery. To help with this:
The Product Sales report gives you a summary view — showing how much of each item you’ve sold overall. This is helpful for inventory planning and seeing which items were most popular.
If you’re running a fundraiser with one of SuccessFund’s integrated partners, fulfillment may happen automatically and digitally. If that’s the case, you’ll see a note in the campaign description outlining how items are delivered.
Also, if your fundraiser includes student participation, the Leaderboard tab is a great tool for fulfillment support. Each student has a unique link and can see which supporters donated or purchased through their link — helpful if they’re assisting with product delivery.
Note: If your campaign is donation-only and doesn’t include products, the Product Sales and Result Details reports may not display any fulfillment-related information.