How to Add Variants to Products on SuccessFund

Learn how to create and manage product variants—like sizes or colors—on SuccessFund, making sales and inventory tracking

This video will review how to set up and manage product variants in SuccessFund, allowing you to offer different sizes, colors, or other options for the products you're selling. You'll learn how to:

  • Set Up Product Variants: Discover how to create multiple options for a product, such as different sizes or styles. You’ll see how to add categories like size or color, and how to customize each variant with its own price, image, and quantity.
  • Manage Inventory: Learn how to keep track of your stock by setting specific quantities for each variant. For example, you can manage how many small, medium, or large hoodies you have available.
  • Simplify Checkout: Understand how to organize your store to make it easy for customers to choose exactly what they want, whether it's a white hat or a sleeveless t-shirt, while ensuring you can easily manage the orders.

By the end of this video, you'll know how to effectively use product variants to enhance your sales strategy and provide a better shopping experience for your supporters.

Frequently Asked Questions

Browse all FAQs

What is a Variable Priced Product and how do I use it?

A Variable Priced Product allows you to collect a custom payment amount without setting a fixed price in advance. This is perfect for situations like auctions, donation-based sales, or “pay what you can” items.

To set one up:

  1. Go to the Products tab and click Add Product.
  2. Select Single Option under product options.
  3. Under pricing, choose “Variable Price.”
  4. Set a Minimum and Maximum amount.
  5. Add a clear description (e.g., “Enter the amount you’d like to give” or “Pay your winning bid here”).

When supporters go to pay, they’ll be able to enter any amount within your price range. You can collect these payments online, in person with a card reader, or through a QR code or donation link.

It’s a flexible, easy way to accept open-ended contributions while keeping your tracking clean.

How Do Options (variants) Work for Products?

✅ What are Options?

Options (sometimes called Variants) let you offer different versions of a product—like sizes, colors, or ticket types—all within a single listing. Shoppers select the option they want from a dropdown menu before adding the product to their cart.

➕ How do I add an Option?

  1. Click “+ Another Option.”
  2. Name the option, such as:
    • T-Shirt Size
    • Ticket Type
    • Registration Category
    • Or something more general like “Option”
  3. Add the selections (e.g., Small, Medium, Large).
  4. You can add multiple option categories, each with its own list of selections (like Size and Color).
  5. SuccessFund automatically creates all combinations (like “Red – Small”) so you can set prices, quantities, and availability for each one.

🛍️ What can I use Options for?

Here are just a few ideas—there are endless possibilities:

  • Apparel sizes (Youth Small, Adult XL)
  • Color or style preferences
  • Ticket levels (General, Student, VIP)
  • Meal choices
  • Add-ons and upgrades

💵 Can each Option have its own price?

Yes. You can set a different price for each combination. For example, student tickets might be $10 while general admission is $20.

📦 Can I manage inventory by Option?

Absolutely. Each combination has its own inventory count. You can set different quantities and mark individual selections as sold out.

🧾 What does it look like for buyers?

Buyers see one product with dropdown menus for options. After choosing what they want, they can add it to their cart and check out. The correct price and available quantity are applied automatically.

🎯 When should I use Options, Separate Products, or Questions?

Use this...When you need...OptionsA single product with multiple choices that need separate prices or inventory.Separate ProductsUnique images, descriptions, or categories for each item (e.g., hoodie vs tee).QuestionsTo collect extra details that don't affect price or inventory (e.g., shirt size on a free registration). Great for registration or other follow-up info.

🧪 Example: Ticket Type Option

Selling tickets to an event? Add an option called Ticket Type with selections like:

  • General Admission ($20)
  • Student ($10)
  • Senior ($12)

Each type can have its own price and inventory. Shoppers pick their ticket type from a dropdown, and you manage everything in one product.

Here's a great video on how variants/options work http://www.successfund.com/home/videos/how-to-add-variants-to-products-on-successfund

How do supporters receive the products they purchase? (Fulfillment)

Product delivery depends on how your campaign is set up.

If you're using a vendor, the vendor typically handles fulfillment directly. This might include shipping to the school, offering local pickup, or mailing items directly to supporters. The method will depend on the vendor’s agreement, which should be outlined during campaign setup.

If your group is managing fulfillment yourself — such as distributing items on campus or in classrooms — you’ll coordinate delivery. To help with this:

  • Go to the Results tab and open the Result Details report. This report shows each transaction and includes detailed order information like supporter names, products purchased, variants (like size or flavor), and quantities.
  • You can download this report as a CSV to create packing slips, delivery checklists, or class-by-class sort sheets.

The Product Sales report gives you a summary view — showing how much of each item you’ve sold overall. This is helpful for inventory planning and seeing which items were most popular.

If you’re running a fundraiser with one of SuccessFund’s integrated partners, fulfillment may happen automatically and digitally. If that’s the case, you’ll see a note in the campaign description outlining how items are delivered.

Also, if your fundraiser includes student participation, the Leaderboard tab is a great tool for fulfillment support. Each student has a unique link and can see which supporters donated or purchased through their link — helpful if they’re assisting with product delivery.

Note: If your campaign is donation-only and doesn’t include products, the Product Sales and Result Details reports may not display any fulfillment-related information.